The Role of EAMs in Managing Patient Flow Efficiency

Managing patient flow in a healthcare facility is known to be a challenging task. The hospital staff has to juggle with the fundamental task of collecting and keeping track of each and every patient being treated under their roof, as well as, properly scheduling equipment and tools at the healthcare facility.  Poor patient flow, then, not only impacts the patient experience but also the efficiency and utilization of clinical assets.

Enterprise Asset Management systems can help correctly structure patient flow. The following are a few ways EAMs help in transforming hospital services for the better.

Saving Time

EAMs help in providing solutions that track the patients in real time. Their status, like in and out times, are provided to the staff through the system dashboard. This drastically helps in reducing wait times and improving staff and equipment usage.

Improved Staff Co-ordination

Staff members of a hospital need to communicate with each other to make sure that critical information like room assignments, room turnover, assigned patient’s location, etc. are all effectively conveyed between them. EAMs work phenomenally in this regard, by providing color coded visual dashboards signifying the above mentioned critical information. This helps everyone on the staff to stay on the same page with no confusion and improved coordination.

Room Tracking

EAMs help healthcare organizations track not only patients, but also rooms available for patients at a given time. It lets you conveniently see which rooms are ready for placing new patients and automatically communicate the same information among the concerned staff. This results in faster room turnaround time and more satisfied patients.

Maintaining Order at the Hospital

EAM reports will help you identify areas of bottlenecks within the facility, giving you an overview that will help optimize the layout of the healthcare facility. Placing equipment that is commonly used together closer to each other, for example, will help reduce patient movement and also patient path overlaps.

Conclusion

Visual dashboards have multiple powerful benefits, one of them being identification of problems in the system at the root. Any bottlenecks harming the seamless flow of patients in the facility can be eradicated at a grassroots level. Having a proficient enterprise asset management solution at work can significantly help healthcare organizations provide the best service to their patients. With reduced wait times, assured patient safety, and a fully automotive system at play, patients are guaranteed to leave their place of care with a big smile on their face.

With Pycube’s intelligent and AI-enabled Enterprise Management System, aktivu™, learn how to optimize patient flow through the healthcare facility, increase utilization of staff and equipment, and create happier patients.

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Posted on 2019-04-15 | pycube.admin

Reducing Shrinkage of Telemetry Devices Using Passive RFID

Hospitals have numerous IT or pieces of medical equipment that they use on a daily basis. Unfortunately, owing to the criticality of the job and sometimes the size of the equipment, they can’t be monitored by the hospital staff at all times. This leads to shrinkage in the form of lost, stolen, or retired pieces of clinical assets.

For instance, a wireless telemetry pack can be easily lost as a result of its size. In some cases, this US $5,000 device ends up wrapped up in bed linens and is thrown away with laundry or in the trash by mistake.

These lost devices are sometimes brought to light only during routine counts, by which time it is usually too late to find them - resulting in substantial losses for hospitals.

This shrinkage in equipment can be reduced and eventually eliminated with the help of a proper asset monitoring system. 

How Passive RFID Works

To prevent and eliminate loss of telemetry packs or other equipment, you can utilize passive Radio Frequency Identification (RFID) along with Real-Time Location System (RTLS) technology. This gives a real-time overview of the device’s location, making it easy to track them. Saving even one telemetry device means a saving of US $5,000, not to mention the amount of time saved by hospital staff in not having to search for these devices.

Passive RFID tracking is achieved by attaching small tags to the clinical assets. These tags can be mapped to any device such as tablets, or other IT assets. By monitoring these tags, assets can easily be tracked and identified.

How Passive RFID Helps

Passive RFID and RTLS can help hospital staffs avoid the hassle of having to search for missing equipment, thus saving significantly in costs and time. 

1.      Real-Time Alerts

According to an article by impinj, approximately 10-20% of pieces of medical equipment lost in hospitals are still operable. With a real-time alert, hospital staff can immediately save the equipment from being discarded. As a result, it won’t enter the laundry room, be thrown in the trash can, or get stolen – reducing wastage and costs incurred when telemetry devices are lost.

2.      Reduced Retrievals

Even if the equipment does get lost, the real-time tracking reduces the time required to retrieve the missing item. The RFID will inform the location of the equipment and this reduces the time spent on retrievals.

Save With Passive RFID

You can’t run a search operation every time a piece of equipment is lost. In such cases, loss prevention measures with passive RFID are required. Within just a few months of implementation, hospitals can decrease the loss of equipment and eliminate additional costs.

Pycube offers more than just RFID and RTLS services. We can help you enhance the real-time visibility of your assets with state-of-the-art technology and innovative implementation. Contact us to learn more about how your hospital can reduce shrinkage through passive RFID. 

 

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Posted on 2019-04-15 | pycube.admin

Optimize Healthcare Asset Utilization and Efficiency through Asset Management

Asset Management systems provide a pragmatic solution for planning, employing, acquiring, and operating physical assets within healthcare organizations. Effective asset management using asset registers directly improves patient care and operational efficiencies while reducing costs. Let's look at the major problems that are solved by introducing asset management software at healthcare facilities.

1. Easy to Locate Stolen or Missing Equipment

On an average, about 10% to 20% of a hospital's assets are either stolen or lost. This amounts to an average of almost $3000 lost per item. Investing such a huge amount solely to replace assets is a huge strain on the hospital's resources. Not to mention, lost assets can have consequences. For example, if a piece of surgical equipment is missing, it can lead to a delay which can negatively impact a patient’s health.

Asset management can easily minimize - and eventually eliminate, alarming situations by providing real-time data on each item and helping locate these pieces of equipment. This enables hospital staff to focus their energy and time on something more productive, rather than searching for equipment.

2. Maintaining Sanitation Standards

Maintaining sanitation standards is extremely important in hospitals and health facilities. They have the responsibility to ensure that all their equipment and tools are cleaned and sanitized to ward off contaminants.

An asset management software helps enforce and speed up sanitation procedures by efficiently and accurately keeping track of the sterilization status of the clinical assets. This also helps maintain proof of compliance.

3. Helps with Record Maintenance

An efficient hospital inventory management software should have a scanning system that the hospital staff can easily access using their smartphone or tablet. It requires just one click to capture the data of a particular clinical asset, with added options like making notes, taking photos, scheduling maintenance or upgrades, and more.

Asset management not only keeps track of assets, but also incorporates predictive maintenance. By extracting the life cycle details of assets, asset management systems ensure that the equipment is always ready to be used, which considerably reduces equipment downtime.

4. Lack of Inventory Monitoring

There are certain hospital assets which are sensitive to environmental factors. For example, many medical drugs need to be stored at specific temperatures to have a better shelf life. Similarly, some other medical drugs need specific humidity levels. As well, certain blood tests and stool samples need a stable environment condition to give accurate results. Environment monitoring is an incredible feature of asset management systems that helps healthcare facilities preserve these perishable assets.

Improve Your Asset Utilization Effectively Through Asset Management

A healthcare facility is an intricate structure, and minimizing avoidable issues like asset mismanagement can help the bigger picture: saving lives. Pycube’s solution to asset management does this very effectively by addressing the actual problems in the healthcare industry. If you are looking to improve your healthcare asset utilization ratio in a cost-effective way, asset management is the solution you are looking for.

 

 

 

 

 

 

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Posted on 2019-04-15 | pycube.admin

Enterprise Asset Management: A Vital Tool for Affordable and Economic Healthcare Management

Enterprise Asset Management, or EAMs, is quickly changing the way healthcare facilities manage their assets and processes today. Healthcare asset management involves the administration of a wide array of assets ranging from small medical equipment like pressure sensors to massive MRI machines. Due to the extensiveness of the inventory, hospitals and healthcare institutions often don’t manage their assets as optimally as they could, which results in hospitals incurring additional, avoidable expenses. Enterprise asset management systems are a platform for managing all assets involved in the healthcare business in order to monitor their utilization, quickly locate their position, and improve the overall cost-effectiveness by leveraging the technology to save substantially on costs.

What Is Enterprise Asset Management?

Enterprise asset management integrates technology with business practices and allows hospitals to gain total control and visibility over hospital assets. The technology enables organizations to track assets across all business units, departments, facilities, and geographical locations. Assets are marked and tracked using barcodes, RFID tags and/or sensors, and their location and usage is monitored and reported via the EAM’s dashboard on a computer, mobile or tablet. This sophisticated set of tools allows hospitals to plan, acquire, commission, and replace equipment efficiently. According to a survey conducted by Accenture, EAMs have been able to aid enterprises in reducing expenses by up to five to twenty percent on an average. 

There are a number of advantages that make enterprise asset management a lucrative entity for healthcare organizations. Some of the key benefits associated with the use of the system are:

Effective Utilization and Substantial Reduction in Costs

EAMs allow management to keep track of all business assets and ensure that they are being utilized productively. One example is when a medical center decided to slash investments in new IV pumps after its EAM system helped the administration discover that its existing IV pumps were being under-utilized. 

By helping healthcare organizations monitor the utilization of resources, EAM programs allow medical personnel to use equipment and consumables to their optimal limit, saving money which would otherwise be invested in re-purchasing and maintaining these resources. The savings made through EAMs can be invested in enhancing the existing infrastructure to attract more patients and improve the overall quality of service. 

Efficacious Management of Assets

Healthcare organizations spend a part of their budget on purchasing items that were lost or underutilized, otherwise known as an avoidable expenditure.  Thievery and loss of critical medical equipment have been a major problem and according to an audit conducted by the Louisiana State University System in 2015. State-owned hospitals incurred losses of almost $6 million due to stolen or lost medical equipment. A recent study by Nursing Times revealed that the loss of equipment and devices has been known to affect over one-third of nurses who spent over an hour trying to track down medical devices which could have been utilized in addressing patients and improving the quality of service offered by the hospitals.

EAMs allow for effective management and tracking of the equipment. Tagging of medical devices using technologies such as barcodes, RFID, and global positioning system (GPS) has been found to increase the productivity of the hospital staff. 

Monitoring the environment is another indirect way of ensuring the prolonged life of healthcare assets. A great example is temperature and humidity monitoring of blood banks and test labs, which helps preserve stored samples. The liberty of using the technology creatively opens up gateways to endless possibilities which can be leveraged cleverly in streamlining healthcare workflows.

Enterprise asset management is expected to provide a greater scope of advancement and further transform into even more sophisticated systems with the implementation of IoT tech. Contact Pycube to learn more about how your healthcare facility could benefit from our EAM system, aktivu™ .

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Posted on 2019-04-15 | pycube.admin